DTS CHECK LIST

12-10 Months out

• Submit your school to the Training Department

• Once your school is approved connect with Cambria Melchert to get your school information on the website.

• Once your school is approved connect with Sanel Stoneman to get the registration system set up and applications opened.

• Begin processing applications

• Begin to invite Staff

• Think through Speakers to invite

6 Months out

• Submit proposed speaker list to Training Department

• Make speaker invitations

• Plan any In-House Staff Training

• Register your DTS with the UofN - Ask Eric Stoneman for help if you have not done this before

3 Months out

• Plan Lecture Phase Schedule

• Aquire your Lecture Phase Budget Maker (contact eric@ywammuizenberg.org to get set up)

• Begin to develop your DTS Budget

• Pray into outreach possibilities - within the focus nations

• Look into speaker flight tickets and purchase if possible

• Make plans for local outreach

• Be in touch with students answering any questions and checking in periodically. Now would be a good time to assign your staff to accepted students for regular one on one communication.

• Create Facebook Group for accepted students / staff

• ALL NEW STAFF SHOULD BE IN MUIZENBERG 3 MONTHS BEFORE THE START OF THE SCHOOL FOR STAFF TRAINING

6-7 Weeks Out

• Submit dates for Speaker Hospitality rooms

• In-House Staff Training Begins

• Begin composing your School Specific DTS Manual: School Welcome, Staff / Speaker Bios, Speaker schedules, Orientation week schedule, Class schedule, School Culture pieces, etc (*note we have a YWAM Muizenberg DTS Workbook which ALL student must use).

• Pray into and finalize Outreach Locations

5 Weeks Out

• Finalize and submit your Lecture Phase Budget for review (Finance & Training Department both have access to your budget maker so simply inform them it is ready for review)

• Arrange for a School Bank Card from John (Finance Office)

• Pray into your Outreach Locations with your staff community.

1-2 weeks out

• Staff should be assigned outreach co-leaders (if applicable) and locations (contact Steve Schallert to create and assign your schools Outreach Budgets Makers)

• Assign a work duty point person from your staff team and have them communicate with campus work duty coordinator

• Assign each of your students specific rooms once the Housing Department posts the quarterly school housing. (Add your assignments to the Quarterly Student Database.)

• Buy materials for welcome baskets

• Purchase notebooks and pens

• Print Your School Manuals

• Print door tags

• Schedule & Assign Airport Pickups

• Book out campus vehicle when necessary

• Create a first weekend schedule (see arrival weekend)

Arrival Weekend

• Make sure rooms are clean!

• Have door tags / welcome baskets ready and in rooms

• Set up a welcome station (1 computer, 2 people for welcoming and taking bags) and use the Quarterly Student Database to sign in students as they arrive and confirm their information. **Have your staff present as much as possible to welcome your students.

• Schedule a few Muizenberg tours for students

• Optional: School Welcome Gathering

• Optional: School Church Trip