2ND LEVEL SCHOOL LEADERS CHECKLIST

12-10 MONTHS OUT

• Submit your school to the Training Department

• Once your school is approved connect with Sanel Stoneman to get the registration system set up and applications opened.

• Fill out the form for 2nd Level Schools to get it on the website.

• Begin the registrar process

• Begin processing applications

• Begin to invite Staff

• Attend School Leader Training

• Think through Speakers to invite

6 MONTHS OUT

• Submit proposed speakers to the Training Team

• Make speaker invitations 

• Register your school with the UofN

3 MONTHS OUT

• Build your School Budget 

• Look into speaker flight tickets and purchase if possible

• Be in touch with students answering any questions and checking in periodically. Now would be a good time to assign your staff to accepted students for regular one on one communication.

6-7 WEEKS OUT

• Submit dates for Speaker Hospitality rooms

5 WEEKS OUT

• Finalize and submit your School Budget to the Training Team

• Arrange for a School Bank Card from John (Finance Office) if necessary.

• Start Staff Training (4 weeks out)

1-2 WEEKS OUT

• Assign a work duty point person from your staff team and have them communicate with campus work duty coordinator

• Up to date student information MUST be on your Quarterly Student Database. (Update it on a daily basis / as students apply as this ensures your students are housed and fed!)

• Assign each of your students specific rooms once the Housing Department posts the quarterly school housing.

• Schedule & Assign Airport Pickups 

• Book out campus vehicle when necessary 

• Create a first weekend schedule (see arrival weekend)

ARRIVAL WEEKEND

• Make sure rooms are clean!

• Have door tags / welcome baskets ready and in rooms

• Set up a welcome station (1 computer, 2 people for welcoming and taking bags) and use the Quarterly Student Database to sign in students as they arrive and confirm their information. **Have your staff present as much as possible to welcome your students.

• Schedule a few Muizenberg tours for students

• Optional: School Welcome Gathering

• Optional: School Church Trip

• LAUNCH YOUR SCHOOL !!